Privacy Policy

Legends Fitness – Privacy Policy  

Effective Date: 01/03/2025  

Last Updated: 10/05/2025 

1. Introduction  Legends Fitness ("we", "us", or "our") is committed to protecting your personal data and respecting your privacy. This Privacy Policy outlines how we collect, use, store, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. It applies to all clients who engage in our personal training services, whether in person or online.

2. Who We Are  

Business Name: Legends Fitness  

Owner: Nabil Athman  

Services: Personal training (face-to-face and online)  

Location: Peterborough  

Contact Email: info@legendsfitness.co.uk - nabil@legendsfitness.co.uk

3. Information We Collect  We may collect the following personal data: - Identity Data: Full name, date of birth, gender - Contact Data: Address, phone number, email - Health Data: Medical history, injuries, physical activity readiness (PAR-Q), goals, dietary preferences  Page 1 Legends Fitness - Privacy Policy - Session Data: Attendance, progress records, session notes - Technical Data: IP address, browser type (for online clients) - Marketing Data: Your preferences in receiving marketing from us  

4. How We Use Your Information  Your data is used to:- Provide and manage personal training sessions - Ensure training is tailored to your health and fitness needs - Contact you about your sessions or account

- Process payments and invoices- Send updates or offers if you opt-in- Comply with legal or regulatory obligations  

5. Legal Basis for Processing  Under UK GDPR, the lawful bases we rely on include consent – for marketing communications or collecting health data- Contractual obligation - to deliver personal training services- Legal obligation - to maintain records or comply with tax/legal requirements- Legitimate interest - to improve services and ensure client safety  

6. Data Sharing and Third Parties  We do not sell or rent your data. Your information may be shared with:- Professional software platforms (e.g., fitness apps or scheduling systems) - Payment processors (e.g., Stripe, PayPal) - Insurance providers (for liability coverage and compliance)  Page 2 Legends Fitness - Privacy Policy- Government bodies if legally required  

7. Data Retention  We will keep your data for:- Client records: Up to 7 years after last contact (for insurance and tax purposes) - Marketing data: Until you withdraw consent  After this period, your data will be securely deleted or anonymised.  

8. Your Rights Under UK GDPR  You have the right to: to:- Access the data we hold about you- Request correction of inaccurate data- Request deletion ("right to be forgotten")- Object to or restrict processing- Data portability- Withdraw consent at any time  

9. Security Measures  We protect your data using encryption, password protection, secure databases, and limited access protocols. Any paper records are stored in locked facilities.  

10. Cookies and Online Data  Our website may use cookies for performance and analytics. You can adjust your browser settings to refuse cookies (Page 3 Legends Fitness - Privacy Policy  or alert you when cookies are being used.

11. Complaints  If you have concerns about how we use your data, please contact us first. You also have the right to lodge a complaint with the Information Commissioner's Office (ICO):  

Website: https://www.ico.org.uk  Helpline: 0303 123 1113  

12. Changes to This Policy  We may update this policy from time to time. Any changes will be posted on our website with a revised "Last Updated" date.